Col­lab­o­ra­tion

Inkwell has a very so­phis­ti­cat­ed col­lab­o­ra­tion mod­el.

To in­vite some­one to col­lab­o­rate on your project, click Col­lab in the Tools menu.

Click­ing on this menu op­tion will open a Col­lab­o­ra­tors screen that dis­plays the cur­rent ac­tive col­lab­o­ra­tors and their as­signed role. There are four types of col­lab­o­ra­tors with­in Inkwell and each type of­fers a dif­fer­ent lev­el of ac­cess to the project. The types in­clude Ad­min­is­trate, Edit, Read, and Frozen. Note that the Ad­min­is­tra­tor of the project is the only role that can in­vite an­oth­er col­lab­o­ra­tor to join the project.

A user that is grant­ed the Ad­min­is­trate or Edit role can add com­ments and edit the work, while a user with the Read role can add com­ments and read the work, but not per­form any ed­its.

An Ad­min­is­tra­tor may choose to tem­porar­i­ly move a user to Frozen. This role grants read-only ac­cess to the user for a spe­cif­ic ver­sion of the book. This role is par­tic­u­lar­ly use­ful dur­ing fi­nal ed­its.

To in­vite a new col­lab­o­ra­tor, type the user’s email ad­dress in the In­vite box, then choose the ap­pro­pri­ate role, in­clude a mes­sage in the in­vite if de­sired, and click the In­vite but­ton. An email in­vi­ta­tion to col­lab­o­rate on the project will be sent to them.

The new col­lab­o­ra­tor must click on the Ac­cept In­vite but­ton with­in the email that they re­ceive. Once the in­vi­ta­tion is ac­cept­ed, the col­lab­o­ra­tor will see the project in their list of projects in Inkwell.

Edit­ing as a Col­lab­o­ra­tor

De­pend­ing on the role as­signed, a col­lab­o­ra­tor can edit the doc­u­ment in ques­tion. To see ed­its that have been made by oth­er col­lab­o­ra­tors, click on the View menu and then click on View Oth­er’s Ed­its. Each chap­ter that con­tains ed­its made by oth­er users will have the red com­ment box­es next to the chap­ter name.

All changes made by oth­er col­lab­o­ra­tors with­in the chap­ters them­selves will be high­light­ed in pur­ple.

To ac­cept the ed­its in the chap­ter, high­light the text in ques­tion and click on the green check­mark at the bot­tom of the edit­ing win­dow. To re­ject the edit, high­light the text and click on the red X. If there are mul­ti­ple ed­its, click on the right ar­row to ad­vance to the next edit.

To view your own ed­its, click on the View menu and then click on View My Ed­its. Your ed­its will be high­light­ed in green.